DATA PRIVACY NOTICE

Please find below the Privacy Policy of the Parochial Church Council of St Andrew’s Church, Castle Combe (“the PCC”).  This mirrors the privacy policy of the Bybrook Benefice, of which the PCC is a member, which you can find on the Benefice website (www.bybrook.org.uk).

1.Your personal data – what is it? 
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into their possession.  The processing of personal data is governed by the General Data Protection Regulations (“GDPR”). 

2.Who are we? 
The PCC is the data controller (contact details below).  This means it decides how your data is processed and for what purposes. 

3.How do we process your personal data? The PCC complies with its obligations under the GDPR by; keeping information up to date, by storing and destroying it securely, by not collecting or retaining excessive amounts of data, by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. 

 We use your data for the following purposes: 
~ To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution 
~ To administer membership records 
~ To fundraise and promote the interests of the charity 
~ To manage our employees and volunteers 
~ To maintain our own accounts and records (including the processing of gift aid applications) 
~ To inform you of news, events, activities and services running in the Parish 
~ To share your details with the Diocesan office so that they can keep you informed about news in the Diocese and events, activities and services that will be occurring in the Diocese and in which you may be interested. 

4. What is the legal basis for processing your personal data? 
~ Explicit consent of the data subject (you) so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events. 
~ Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement. 
~ Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: 

a) The processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and 

b) There is no disclosure to a third party without consent. 

5. Sharing your personal data 
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church.  We will only share your data with third parties outside the parish with your consent. 

6. How long will we keep your personal data? 
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records”, which is available from the Church of England website.
Specifically, we retain Electoral Roll data while it is still current, gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data 
Unless subject to an exemption under GDPR, you have the following right with respect to your personal data: 
~ The right to request a copy of your personal data which the PCC holds about you.
~ The right to request that the PCC corrects any personal data if it is found to be inaccurate or out of date
~ The right to request that your personal data is erased when it is no longer necessary for the PCC to retain such data 
~ The right to withdraw your consent to the processing at any time
~ The right to request that the data controller provide the data subject with their personal data and, where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means]. 
~ The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing 
~ The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics] 
~ The right to lodge a complaint with the Information Commissioners Office. 

8. Further processing 
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.  Where and whenever necessary, we will seek you prior consent to the new processing. 

9. Contact Details 
To exercise all relevant rights, queries or complaints, please, in the first instance, contact the data controller below:
Nicola Wood (PCC Secretary) via email nwood.oakwood@outlook.com or the Benefice Office Bybrook.office@gmail.com 

You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. 

 Please note there are a few additional terms, which apply to our website. These are set out below: 

Our website address is http://standrewschurchcastlecombe.org/staging 

 Embedded content from other websites  

 Articles on this site may include embedded content (eg videos, images, articles etc).  Embedded content from other websites behaves in the same way as if the visitor had visited the other website.   

These websites may collect data about you, use cookies, embed additional third party tracking, and monitor your interaction with that embedded content including tracking your interaction with the embedded content if you have an account and are logged in to that website. Please check those websites’ privacy policies to understand how your data is processed by them.

We may receive personal data from the Benefice Office following completion of a contact form on the Benefice website. Please see the Data Privacy Notice above and on the Benefice website to understand how we handle your personal information. 

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Who we share your data with 
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What third parties we receive data from 
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